PayAdvisors · Serving businesses in all 50 states
Outsourced Payroll Services: Your Payroll Department, Without the Hire
When your payroll person leaves, your business grows more complex, or errors start reaching paychecks, PayAdvisors steps in as your dedicated payroll department. Our experienced payroll professionals run your payroll from start to finish inside the system you already use, backed by decades of expertise and responsive, high-touch service from a team that knows your business.
Or call 866-839-3322At a glance
A full payroll team, not a single hire
A dual audit on every payroll
Backup coverage across the team
A dedicated Client Success Manager
We support all payroll systems
Clients and partners
Who calls us, and why
Most calls start with one of these situations.
Our payroll person just left
We step in at a moment’s notice and keep payroll running.
We want payroll off our plate
A team runs every pay run, and you approve each one.
Something in payroll needs fixing
We audit your setup, fix what is broken and train your team.
CPA and HR consulting firms
We do the payroll work for your clients. You keep the client relationship.
Services
All servicesWays to work with us
Emergency payroll
Payroll person gone or system down before payday? We step in and get people paid.
Interim payroll
Payroll person leaving or on leave? We can start this pay period and stay as your payroll team.
Contingency payroll
We learn your process, pay calendar, system access and approvals in advance, so we can take over the day you need us.
Ongoing managed payroll
A team runs every pay run for you, at one of three support levels.
Fix and optimize
Payroll audits, cleanup and training for your team.
PEO exit help
Leaving a PEO? We help you set up and run payroll in your own system, including state payroll tax registrations.
Also:
Tax Filing & State Registration Employee Benefits Administration Payroll System Optimization All servicesOngoing support levels
Essentials
about 5 hours of team support a week
Plus
about 10 hours a week
Full Team
about 20 hours a week
Every level is month to month, with the whole team behind it. Work beyond your level is billed hourly or moved up a level.
Compare
How managed payroll compares
An outside team of payroll professionals does the work. Here is how that differs from the other options.
PayAdvisors managed payroll
Payroll software
A PEO
An in-house hire
Who does the work
A team of payroll professionals
Your staff, using the software
The PEO’s staff
One employee you hire
Whose system
Yours. Nothing moves
The software you buy
The PEO’s system
Yours
Who is the employer
You are
You are
The PEO co-employs your staff
You are
Coverage when someone is out
Other team members cover every pay run
Whoever on your staff can cover
Set by the PEO
No backup when they are out
How you pay
A monthly retainer by hours of support, month to month
A software subscription, plus your staff’s time
PEO fees, often bundled with benefits
Salary, taxes and benefits
Our process
How we run every payroll
Before the run
New hires and terminations set up
Pay changes and deductions entered
Garnishments set up and tracked
Time
We chase timecard approvals
Time-clock hours imported
Weekend inputs and volume swings handled
The run
We process every pay run
A dual audit on every payroll
Buffer time before every submission deadline
After the run
Reports, including custom ones such as labor allocation
Tax filings and notices handled
Employee paycheck questions answered
You approve every run. A dedicated Client Success Manager is your main contact, and the team covers vacations and departures, so payroll never depends on one person.
Get startedOur team
Why PayAdvisors
PayAdvisors is a fully managed fractional payroll department: a team of 25+ payroll and HR professionals serving businesses, CPA firms, and HR firms in all 50 states.
Meet the PayAdvisors teamBy the numbers
25+ payroll and HR professionals
100% client retention
5,000+ paychecks processed every month
Client words
Read client testimonialsWhat our clients say
Delano Jones
President, North Compass Consulting
Melanie T.
President, The Hopkins Group
Questions
Questions we hear first
What is a managed payroll service?
A managed payroll service is an outside team that runs your payroll for you. The team collects inputs, processes and checks each run, and handles filings, notices and employee questions. You approve every run and stay the employer.
Is managed payroll the same as payroll software?
No. Payroll software calculates pay and files taxes, but someone still has to do the work in it. With managed payroll, our team does that work inside your software, and you approve every run.
Do we have to switch payroll systems to work with PayAdvisors?
No. We work inside the payroll system you already use and learn your current processes.
How much does managed payroll cost?
It depends on the hours of team support you need: about 5, 10 or 20 hours a week. Service is month to month. Work beyond your level is billed hourly or moved up a level.
Can you run payroll in several states?
Yes. We support payroll in all 50 states and handle state payroll tax registrations wherever you have employees.
Will we lose control of our payroll?
No. Your data stays in your own system, and nothing is submitted until you approve it.
Is there a contract or minimum term?
No. There is no minimum term. Service is month to month.
How long does onboarding take?
Onboarding runs in phases. Weeks 1 to 2 are onboarding and training. Weeks 3 to 4 are payroll takeover and your first live payroll with us. From week 5, we move into ongoing payroll optimization.
Talk to us
Tell us about your payroll
Tell us who runs payroll today and what needs fixing.
What happens next
1.
Send the form with your name, email, phone, company and company website.
2.
We contact you to talk through your payroll.
3.
If payroll cannot wait, call 866-839-3322.
Other ways to reach us
Monday through Friday
Send your details
Next step
Let’s fix your payroll situation
One call to start. No new software, and no one new to hire.