PayAdvisors · Serving businesses in all 50 states
Outsourced Payroll Services: Your Payroll Department, Without the Hire
When your payroll person quits, your entities and states multiply, or errors start reaching paychecks, PayAdvisors steps in as your payroll department. A team runs payroll inside the system you already use, and you approve every run.
30 minutes to confirm scope. No obligation.
Or call 866-839-3322At a glance
Decades
of combined payroll experience
25+
payroll and HR professionals
5,000+
paychecks processed per month
100%
client retention rate
We support all payroll systems
Tax work included
filings, notices and state registrations in all 50 states
Easy setup
no switching software
Checked twice
a dual audit on every payroll before it is submitted
Extended coverage
a team across time zones, built for weekend inputs
Clients and partners
Who calls us, and why
Most calls start with a specific problem: the CEO is still running payroll, payroll now spans several entities, systems or states, or errors are already reaching paychecks. CPA firms and HR consulting firms bring us in behind the scenes.
Small and mid-sized businesses nationwide
We become your payroll department and run payroll start to finish. You just approve and move on.
CPA firms
Offer full payroll services without hiring anyone or learning new systems. We do the work, you keep the relationship.
HR consulting firms
Add payroll to your client offering without adding headcount. We do the work, you keep the relationship.
Payroll companies
Need to expand or supplement your managed payroll offering? We slot in as your behind-the-scenes partner.
Services
All servicesWhat we do
Payroll comes first, along with the tax, benefits and HR work around it.
Full-Service Payroll
Think of us as your payroll department, except we actually answer the phone. Every pay run handled inside your system, from time-clock imports to direct deposits, with W‑2s, 1099s and 941 reconciliations included.
Emergency Payroll Support
Payroll person quit? System crashed? We jump in fast and keep payroll running on time.
Tax Filing & State Registration
We register you in every state where you have employees and file federal, state and local payroll taxes on time. Withholding and unemployment accounts in all 50 states, plus audit documentation if an agency asks.
HR Consulting
Real HR experts, not software: compliance, employee relations, handbooks and hiring, aligned with payroll. An on-demand HR department without the full-time overhead.
Employee Benefits Administration
401(k) deductions, health insurance premiums and every other deduction, reconciled to payroll each pay period. We coordinate with your brokers, carriers and plan sponsors.
Payroll System Optimization
We learn your setup, fix what is broken and show you the features you pay for but do not use. Whatever payroll system you use, there is no new system to learn.
Compare
A payroll department, not a payroll hire
The usual alternative is hiring a payroll person in-house. One hire is one person to recruit, train and cover for.
Here is what changes when a team runs payroll for you.
A part-time hire
A full-time hire
PayAdvisors
Coverage
One person on fewer days. Payroll waits on their days off
One person. When they are sick or on vacation, payroll waits
Coverage across multiple team members and time zones
Accuracy
One set of eyes, with less time per pay run
One set of eyes on every pay run
A dual audit on every payroll, with buffer time before deadlines
Control
Payroll depends on one person, who may leave
Payroll depends on one person, who may leave
You approve every payroll in your own system. We do the work.
Cost
Part of a salary, plus taxes and backup coverage when they are out
One salary, plus benefits and backup coverage for when they are out
A monthly retainer for an entire team, comparable to the full cost of one hire
Recruiting
A job post, interviews and a hire to make
A job post, interviews and a hire to make
No hire to make. A brief call to confirm scope
Onboarding and training
You train them on your system and policies
You train them on your system and policies
Weeks 1 to 2 onboarding, first live payroll in weeks 3 to 4
Time-off coverage
No backup when they are out
No backup when they are out
Other team members cover every pay run
Turnover risk
When they leave, you start over
When they leave, you start over
The team stays when one person changes
Getting started
How it works
Start with a call
A brief call to learn who runs payroll today, which system you use and what is not working.
We learn your setup
In the first weeks we learn your processes and pay schedules, then take over the pay runs while you check our work.
Send in your data
You send the inputs. We chase timecard approvals and process the pay run, from time-clock imports to direct deposits.
Approve and move on
You give the final approval and move on. We submit the payroll and handle the filings.
Hand off the spreadsheets and the deadlines. It starts with one call.
Schedule a brief callOur team
Why PayAdvisors
PayAdvisors is a fully managed fractional payroll department staffed by former ADP payroll professionals, serving businesses, CPA firms, and HR firms in all 50 states. Every client gets a dedicated Client Success Manager. When someone on your account is out, the rest of the team keeps payroll moving.
Read about PayAdvisorsWhat you can count on
Buffer time built in before every submission deadline
Real people who answer the phone, with no phone trees
New hires, terminations and deductions set up for you
Custom reports for your accountant, such as labor allocation
Client words
Read client testimonialsWhat our clients say
We’re proud of our 100% client retention rate. Here is how clients describe working with our team.
Delano Jones
President, North Compass Consulting
Melanie T.
President, The Hopkins Group
Questions
Questions we hear first
Do we have to switch payroll systems to work with PayAdvisors?
You don’t have to switch: PayAdvisors works inside the system you already have, whatever major payroll system that is. We learn your current processes rather than replacing them.
How is PayAdvisors different from ADP, Gusto, or another large payroll software provider?
PayAdvisors is a dedicated team of payroll and HR specialists who work inside your existing system. You get people, not a login and a queue, and a real person answers the phone.
Which states do you work in?
We support payroll in all 50 states. PayAdvisors is a US payroll firm serving businesses nationwide.
What does outsourced payroll cost?
You pay a monthly retainer for a defined level of team support, at one of three levels: roughly 5, 10 or 20 hours a week. Work beyond your level is billed hourly or moved up a level. You get an entire team, in the range of what one full-time hire costs once salary, taxes, benefits, recruiting and backup coverage are counted.
See pricingWill we lose control of our payroll?
No. Your setup and your data stay in your own system, and nothing is submitted until you approve it. We do the work; you keep the final say.
Can you help if payroll is due and nobody can run it?
Yes. Our team can step in at a moment’s notice so payroll continues without interruption, whether the cause is a staff absence or a system failure.
See emergency payroll supportDo you work with CPA firms and HR consulting firms?
Yes, PayAdvisors works behind the scenes as the payroll partner for CPA firms and HR consulting firms. We help you expand what you offer without expanding your team. We do the work, you keep the relationship.
Why do businesses outsource payroll at all?
To get time back, reduce compliance risk and keep payroll covered when staff are out.
Read why businesses outsource payrollIs there a contract or minimum term?
No. There is no minimum term. Service is month to month.
How long does onboarding take?
Onboarding runs in phases. Weeks 1 to 2 are onboarding and training. Weeks 3 to 4 are payroll takeover and your first live payroll with us. From week 5, we move into ongoing payroll optimization.
Talk to us
Tell us about your payroll
Tell us what is going on: who runs payroll today, how many entities or states, or which errors need fixing.
What happens next
1.
Send the form with your name, email, phone, company and company website.
2.
We contact you to talk through your payroll.
3.
If payroll cannot wait, call 866-839-3322.
Other ways to reach us
Monday through Friday
Send your details
No call centers, no robots and based in the US.
Next step
Let’s fix your payroll situation
It shouldn’t be this hard. Let’s talk about what’s not working and how we can take it off your hands.
One call to start. No new software, and no one new to hire.
30 minutes to confirm scope. No obligation.